Sales Coordinator

If you are interested in working at Bibi van der Velden as our Sales Coordinator please contact us at:

Background

Miniature Wearable Works of Art, crafted from sustainable, unexpected materials. Bibi van der Velden’s jewellery might be fashioned from haute, precious materials such as 18k fairtrade gold, diamonds, and baroque pearls, but there’s a very human quality to her intricately-crafted designs.

Bibi believes that jewellery should imbue the wearer with energy, with her pieces offering a playful, personal, and highly artistic take on fine jewellery. This personal touch comes from a jewellery-making process that’s grounded in traditional craftsmanship. Working with sustainable and unexpected materials, among them 60,000-year-old mammoth tusk, ostrich eggs, and scarab wings, Bibi hand-sketches and hand-carves each piece in wax.

Bibi describes her jewellery pieces as “miniature sculptures.” This artistic sensibility is woven into Bibi’s background. Born in New York and raised in England and the Netherlands, Bibi studied fine arts in Florence, Italy, before honing her eye at the Gerrit Rietveld Academy in Amsterdam and the Royal Academy of Arts in The Hague.

Bibi now creates jewellery and sculpture from her studio in Amsterdam. And Bibi’s Dutch heritage can be seen in her jewellery today, with the country’s rich art history one of the many influences on her work.

Nature and the animal world is another constant in Bibi’s designs, from earrings fashioned as swirling tornadoes to statement alligator earrings carved from mammoth tusk and gold, to a noble mammoth unicorn that sits on a gold ring.

Movement and transformation is a hallmark of her work. A Tahitian pearl spins in the Galaxy Spinning Pearl Ring, while ornate cocktail rings whose design spotlights monkeys or panthers hide a smaller, sleek gold ring within. With this unique element of surprise, there’s always more to a Bibi van der Velden piece than meets the eye.

Year 2025 is quite special as it marks 20 years of Bibi van der Velden. This milestone is all about celebrating the craftsmanship, creativity, and playfulness that have shaped the brand so far.

Job Description

This role will play a pivotal part in the day-to day management of our D2C accounts, as well as taking ownership of the studio management and assisting our events.

Acting as a sales ambassador, responsible for administrative and clerical tasks, providing support to the sales team and assisting in daily office needs.

Key Responsibilities

Back Office

Assist the sales team with the preparation of events and trunk shows.
Send invites, thank you messages, prepare wishlists and invoices.
Update Shopify, Hubspot (input new contacts) and other templates, as instructed by the sales team.
Support the sales team with customer experience queries to ensure a top-notch, seamless and satisfactory experience.
Assist at client events or in store, when needed.

Studio Management

Make sure the studio looks impeccable at all times.
Ensure the smooth running of office facilities, liaising with maintenance contractors, cleaning agency, alarm company, waste management, plumbers, electricians etc.
Manage office supplies, including stationary, cleaning products, kitchen items, flowers.
Help packing, receiving and distributing incoming mail and deliveries.
Welcoming studio guests and offering refreshments.

This job requires to be full time based in the head office and assist all departments with ad hoc tasks.

Teamwork

Foster a spirit of teamwork and unity among own team as well as with all the other departments.
Appreciate diversity, supportiveness and working effectively together.
Maintain transparent communications through regular department meetings and across departments meetings.

Profile

A motivated and ambitious self-starter educated to degree level or equivalent.
Fluent in English, additional languages, European or other, would be an advantage.
Excellent time management skills and the ability to prioritize work.
Strong organisational skills with the ability to multi-task and to implement new processes.
Great communication, negotiation and presentation skills.
Attention to detail and problem-solving skills.
Thrive in a fast-paced environment and have a flexible, can-do attitude.
Proactivity and ability to work independently, as well as in a team.
Proficiency in MS Office Package (Excel and PowerPoint in particular).

We offer

Great location on the canals in the heart of Amsterdam
Market-conform salary
Complimentary lunch provided
1 day per week work from home policy
Creative work environment with a lot of room for new input
Informal & close-knit team and good sales team to work with
Buying jewellery with employee discount
Complementary Friday Yoga Sessions